Prozanta Template
5S audit sheet
A complete evaluation of workplace standardisation and order
Area:
Auditor:
Date:
How to use this template
5S is a method for organising the workplace so that waste and problems become visible. This audit measures how well each of the five S's is anchored — not to give marks, but to see where you stand and what to improve next time.
When do you use it?
At a fixed interval — weekly or monthly per zone. 5S only works if the audit is repeated; a one-off clean-up always falls back.
Time & participants
15-30 min per zone. Audit together with an employee from the area.
Step by step
- Pick one zone at a time.
- Go through the criteria and score each 1-5 based on what you actually see.
- Note concrete deviations — not just the number.
- Agree an action, owner and deadline for the lowest scores.
- Compare with the last audit to see the trend.
- Make the score visible in the area so the team owns it.
Watch out
- Score on what you see now — not on "usually".
- A high score without a visible standard is not real 5S.
- The fifth S (self-discipline) is the hardest — measure whether the standards hold without a reminder.
Example
Seiton (set in order) scores high when every item has a marked place, and a missing item is seen at once — e.g. shadow boards for tools.
Method: based on Hiroyuki Hirano, “5 Pillars of the Visual Workplace” (1995).
See: Daily Management 5S (in depth) →1S
Seiri
Sort
2S
Seiton
Set in order
3S
Seiso
Shine
4S
Seiketsu
Standardise
5S
Shitsuke
Sustain
Audit score (1 = Poor / 5 = Excellent)
| S — Category | Criterion | Score | Notes |
|---|---|---|---|
| 1S Seiri | Unnecessary items have been removed from the workplace | ||
| 1S Seiri | Only necessary equipment and materials are present | ||
| 2S Seiton | Every item has a fixed, marked place | ||
| 2S Seiton | Visual management — the location is clear to everyone | ||
| 3S Seiso | The workplace is clean and free of dirt | ||
| 3S Seiso | Cleaning routines are defined and followed | ||
| 4S Seiketsu | Standards are documented and displayed | ||
| 4S Seiketsu | All employees know the standards | ||
| 5S Shitsuke | Standards are followed consistently | ||
| 5S Shitsuke | Managers support and follow up on 5S | ||
| Total score (max. 50) | |||
45–50
Excellent
35–44
Good
25–34
Acceptable
15–24
Deficient
0–14
Critical
Action plan
| # | Action | Owner | Deadline | Status |
|---|---|---|---|---|
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 |
Prozanta · prozanta.dk
5S audit sheet
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