Prozanta Template
5S audit sheet
A complete evaluation of workplace standardisation and order
Area:
Auditor:
Date:
How to use this template
5S is a method for organising the workplace so that waste and problems become visible. This audit measures how well each of the five S's is anchored, not to give marks, but to see where you stand and what to improve next time.
When do you use it?
At a fixed interval — weekly or monthly per zone. 5S only works if the audit is repeated; a one-off clean-up always falls back.
Time & participants
15-30 min per zone. Audit together with an employee from the area.
Step by step
- Pick one zone at a time.
- Go through the criteria and score each 1-5 based on what you actually see.
- Note concrete deviations, not just the number.
- Agree an action, owner and deadline for the lowest scores.
- Compare with the last audit to see the trend.
- Make the score visible in the area so the team owns it.
Watch out
- Score on what you see now, not on "usually".
- A high score without a visible standard is not real 5S.
- The fifth S (self-discipline) is the hardest — measure whether the standards hold without a reminder.
Example
Seiton (set in order) scores high when every item has a marked place, and a missing item is seen at once — e.g. shadow boards for tools.
Method: based on Hiroyuki Hirano, “5 Pillars of the Visual Workplace” (1995).
See: Daily Management 5S (in depth) →1S
Seiri
Sort
2S
Seiton
Set in order
3S
Seiso
Shine
4S
Seiketsu
Standardise
5S
Shitsuke
Sustain
Audit score (1 = Poor / 5 = Excellent)
| S — Category | Criterion | Score | Notes |
|---|---|---|---|
| 1S Seiri | Unnecessary items have been removed from the workplace | ||
| 1S Seiri | Only necessary equipment and materials are present | ||
| 2S Seiton | Every item has a fixed, marked place | ||
| 2S Seiton | Visual management — the location is clear to everyone | ||
| 3S Seiso | The workplace is clean and free of dirt | ||
| 3S Seiso | Cleaning routines are defined and followed | ||
| 4S Seiketsu | Standards are documented and displayed | ||
| 4S Seiketsu | All employees know the standards | ||
| 5S Shitsuke | Standards are followed consistently | ||
| 5S Shitsuke | Managers support and follow up on 5S | ||
| Total score (max. 50) | |||
45–50
Excellent
35–44
Good
25–34
Acceptable
15–24
Deficient
0–14
Critical
Action plan
| # | Action | Owner | Deadline | Status |
|---|---|---|---|---|
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 |
Prozanta · prozanta.dk
5S audit sheet
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