Daily Management board
5S standardisation and daily management
How to use this template
The Daily Management board is the core of the daily operations follow-up meeting — a short standing meeting of 10–15 minutes where the team reviews safety, quality, delivery and escalation. The purpose is to spot deviations early and act at once, not to spend time on long discussions.
When do you use it?
Daily — at a fixed time in the morning (e.g. 07:15). Hold the meeting standing at the board. The same agenda every day builds the habit and saves preparation time.
The 4 + 1 sections
- S = Safety (near-misses, PPE)
- Q = Quality (deviations)
- D = Delivery (plan vs. actual)
- E = Escalation (blockers to the next level)
- 5S = weekly order audit
Step by step
- Agree a fixed daily meeting time and keep it — the board loses its power if the meeting is irregular.
- Review S→Q→D→E in order. The team leader chairs; the employees report.
- Record deviations immediately, not "we'll figure it out later".
- Escalate anything that can't be solved in the meeting to the E section with an owner and a deadline.
- The 5S section is filled in once weekly as a short zone-inspection score.
Watch out
- Keep the meeting under 15 min — it's a stand-up, not a problem-solving meeting.
- If the same problem recurs for three days, open an A3 or 5 Why — the board is not the solution.
- The board makes problems visible; it's the manager who ensures they're acted on.
Example
Delivery: Plan 120 units, actual 98, deviation −22. Cause: machine stop 40 min. Escalated to maintenance with a deadline of 14:00 today. Followed up the next day in the D section.
Method: Toyota Daily Management System; cf. David Mann, “Creating a Lean Culture”, 1st edition (2005).
Safety
Reviewed every morning at
| Checkpoint | Mon | Tue | Wed | Thu | Fri | Notes |
|---|---|---|---|---|---|---|
| PPE available | ||||||
| Escape routes clear | ||||||
| First aid checked | ||||||
| Near-misses |
Quality
Deviations and corrective actions
| Deviation | Date | Corrective action | Owner | Status |
|---|---|---|---|---|
Delivery
Daily output vs. plan
Escalation
Problems that need a management decision
5S standardisation
Weekly audit (score 1–5)
| 5S element | Description | Score (1–5) | Improvement |
|---|---|---|---|
| Sort | Only necessary items at the workplace | ||
| Set in order | Everything has a fixed place | ||
| Shine | The workplace is clean and gleaming | ||
| Standardise | Procedures are documented and followed | ||
| Sustain | Maintaining the standards |